The narration is in Urdu. This is a machine translation into English — click any timestamp to jump to that point in the video.
Whenever a company or an individual wants to hold a large function in a restaurant or a banquet function, an advance booking is made for it, both in restaurants and in banquet halls.
The guest comes, makes their booking, selects a date, tells us the number of persons, and leaves after making an advance payment.
Then, on the day of the function, whether in the banquet or the restaurant, when the guest's bill is generated, one thing is that their advance, which they paid earlier, needs to be adjusted.
And secondly, the remaining amount has to be paid by them in cash or by credit card.
How can we manage this in Munshi? Let's see.
First of all, for the guest or company that wants to make a booking with us, we open their name. We come here to Customers. In Customers, we...
...type some customer number for them. Usually, this is...
...it can be a mobile number, it can be a CNIC. And here, this guest wants to hold their function.
So we are creating their record. If it already exists, we will use their number.
Otherwise, we will create a new record for them.
And... whatever tax is applicable, we check that tax and save it.
Now we will come to the Point of Sale interface and open the Point of Sale screen.
From here, if the company is not selected, we will select the company from here. We will select the company from here.
And here we will type the guest's number.
You can also search by name. And press Enter, and all the guest's details will appear.
And now we have to book their advance, so we'll just enter 15,000 or 10,000 here as the advance.
And 'Cash at Restaurant'. And if they are giving the advance by credit card, then obviously we will select the credit card account. But for now, we will receive an advance of Rs 10,000...
...and post it.
Now, this advance has been posted, just like any Point of Sale transaction is posted.
If you look here, you will see that an invoice number has been assigned. There is no amount, but the advance is showing in the 'Paid' field.
If we open this, you'll see there are no items, but there is an advance amount.
And if we go down, you will see that cash has been debited and 'Account Receivable' has been credited.
Now we return to the Point of Sale interface, and we assume that... many days have passed, and today is the date the guest is holding their function.
We go to Point of Sale to create the bill for their function.
For now, since this was our last guest, their name has appeared by default.
But usually, this won't happen because you don't create the bill immediately.
So whenever you create a bill, a blank screen will appear here.
And here you will enter the guest's number.
Or name, and you will search for them.
Now you create this guest's bill. We select some items.
We have selected these items, and the guest's bill comes to around eleven thousand something.
Let's increase it a bit more.
And now our bill is 15,000... the bill is Rs 17,000. Rs 17,000 and some change.
Now, we have taken a Rs 10,000 advance from the guest, which also needs to be settled. And the guest's remaining money also needs to be adjusted in cash.
So, if you click on the 'Advance' button, the system will automatically look at the guest's number and fetch the advance amount.
And select it and give the 'Update' command.
Then the advance amount will appear here. Now, the remaining amount that is left, we bring it over here and settle it in 'Cash at Restaurant'.
Now I will update this once, and the balance has become zero. And now I will post it.
So, you saw how we received the advance and how we settled it. Now let's look at its accounting.
This invoice we just created, let's look at its accounting, in which we made the bill and settled the advance. We click on it.
So you can see that in this, the sales accounts are being credited, then the GST account is being credited.
There is 'Account Receivable', which was debited, and then since the payment was adjusted, 'Account Receivable' was also credited.
Out of that, Rs 10,000 was debited in 'Advance Adjusted', and the remaining Rs 7,405 was debited in cash.
But along with this, your original advance entry has also been updated, which...
...the advance we took. You can see it's showing zero now. The advance amount is no longer there.
If you look, you'll see that the advance we took has been settled, it has been adjusted.
And now you can see that after the debit and credit, everything has been nilled out. And over here, your 'Advance Adjusted' has been credited.
Because it was debited in this bill, it has been credited here, so ultimately the advance figure has become nil.
And we now have the correct cash figure for the day the advance was received, and we also have the correct cash figure for today's date.
Transcribed and translated automatically
(gemini-2.5-pro, 2026-10-28).
Spotted a mistake?
Tell us.