哪三张报表最重要？

So far, we have seen that the bills or invoices we create from the Point of Sale module start showing up here in Recent Invoices with their record and invoice number. And if a guest is currently in our restaurant, eating, and wants to order more items, what we do is open their existing invoice. We add more items to it by selecting them from here, and we save the bill using the Post button. And if we need to print the KOT, we do it with Print KOT or Print and Post KOT.

When the guest has finished eating, they have to make a payment to us. When they make the payment, we record their payment for the bill in this area. This bottom portion—Date, Amount—is for settling the payment. So what we do is, we can select the bill amount from here and drag it over, and however they are paying us—if it's by cash, which is the default, then Cash is already selected.

And if they are paying by credit card, we select the credit card account and post our bill. This way, that bill gets closed, and the payment is recorded in it.

Along with the Point of Sale module, we also have two reports. One is named Open. The Open report contains all the bills that we have created so far for which payment has not yet been received. And if we enter the payment for any bill, then that bill disappears from here. If we want to see that bill, we can then view it from the Invoices report within that date range.

If it was created on today's date, then by default, today's date appears. If a bill was created on a previous date, we can select the date range from here and see all the bills that were created in that date range. If we want to see a specific outlet's bill, we can filter it from here so that we only see that outlet's bill. And if we want to see a specific invoice number, we can enter the invoice number here, and we will get the bill for that invoice.

An important point about the Open Invoices report is that it also shows bills for walk-in guests—if you have a restaurant inside the hotel and someone from outside comes to eat, their bills are also shown here—and it also shows bills for rooms. So, for the walk-in guests, you'll see "Walk-in" written in front of them, and we create that bill in a dummy room we've made called "NA".

For the guests staying in your hotel, their room number appears. The walk-in guests' bills must be closed because the guest has to eat and leave. And you see, this one is showing as due; we need to clear it now. For the room guests, it's not necessary to close it. Even if it remains in the Open report for today's date, it's not a problem because when that guest checks out from our hotel, the final bill being created for the hotel, the folio, will also include this amount.

And they can pay for all their bills together by paying one large amount. Right now, what we'll do is receive the payment for the walk-in guest. I have opened it. As I mentioned before, you can copy this amount here and select the mode of payment here. Or, the second method is that when we open the invoice—we haven't entered the payment information yet—there is a Full Bill Payment button here. We click this.

Then, it automatically brings over whatever the due amount was, and the cash account appears by default. Again, if they paid by credit card instead of cash, you can select the credit card account. I will settle this bill on cash, and what I do is, now that I have selected the amount using the Full Bill Payment button, I press the Post button. So, that bill has been posted.

Now when I go to Open, that walk-in bill has disappeared from here because we had settled it. That bill is no longer open, so it's not appearing in this report. Now, if I go to the Invoices report, as I told you before, all the invoices will appear in the Invoices report. And this bill that we just settled, you can see its payment has been received. So, it is appearing in this report.