The narration is in Urdu. This is a machine translation into English — click any timestamp to jump to that point in the video.
In Point of Sale, there's a column called 'Recording', and it's very important to understand it. It contains two receivable control accounts. One is called Inhouse Guest Ledger and the other is called Account Receivable. There's a slight difference between the two, and it's important to understand this difference.
The Inhouse Guest Ledger is for the receivable from the guests who are currently staying in our hotel—the money we need to collect from them. Normally, this balance for any guest who is staying becomes zero when that guest checks out.
And the Account Receivable account is where those transactions go that are for your city ledger customers, which are mostly companies. And the invoices you create in their name, for which the payment is due later and takes time, and then when the payment arrives, you settle it.
So the difference between these two is that the Inhouse Guest Ledger is the receivable for your in-house guests who are staying, and Account Receivable is your receivable from companies.
Whenever you create a bill for a room, like these rooms are appearing, we will select the room. And when you create a bill for a room, 'Guest' is written here. So here, your Inhouse Guest Ledger account will be selected automatically.
And if we create a bill for companies, then Account Receivable will appear here. For instance, from here, I press the 'Companies' button. Now I've come to 'Companies', so you can see it has become 'Account Receivable' here.
And similarly, if I go to 'Guest'—I clicked on 'Guest'—it became 'Inhouse Guest'. If, for example, I have selected 'Companies' here and 'Account Receivable' is showing, but if I select an in-house guest, then it will automatically become 'Inhouse Guest'.
In simple words, whenever you create a bill for an in-house guest, like your in-house guests are appearing here, it will automatically go into the Inhouse Guest control account; its balance will.
And if you create a bill for a company, like a company function or a company meeting, then it will automatically go into Account Receivable. The clubs, the member in a club, is also treated like a company because their billing is also done after a specific period.
So that member's bill will also come under Account Receivable. For an in-house guest, for a company, or for a member, this account is set automatically. You don't have to do anything, it should just be in your knowledge what the difference is between the two accounts.
Transcribed and translated automatically
(gemini-2.5-pro, 2026-10-28).
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